{"id":12051,"date":"2020-09-16T14:54:38","date_gmt":"2020-09-16T13:54:38","guid":{"rendered":"\/gb\/en\/blog\/?p=12051"},"modified":"2021-04-15T09:43:19","modified_gmt":"2021-04-15T08:43:19","slug":"the-best-and-worst-productivity-apps","status":"publish","type":"post","link":"\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/","title":{"rendered":"The Best and Worst Productivity Apps"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">With a rise in <a href=\"\/gb\/en\/blog\/remote-work-resources\/\"><strong>remote working<\/strong><\/a>, organisations are looking for ways to keep employees productive as workforces become more disparate. It\u2019s crucial for businesses to identify techniques and tools that assist in mastering team collaboration and productivity across distances.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the aftermath of a global pandemic, the challenging state of the economy means businesses should be looking to question the status quo, find new ways of making themselves more resilient in the face of change and, ultimately, future-proof their business and protect their bottom line.\u00a0\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With tech \u2018overwhelm\u2019 on the rise, and companies succumbing to freemium software solutions to fix short term productivity and communications issues, it\u2019s important to step back and question what you actually need from your technology. Does your patchwork of tech tools deliver the process and productivity improvements to keep you competitive in the new marketplace?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Minimising the number of tools you rely on, and streamlining your processes by strategically considering platforms for your team\u2019s needs, can significantly help to improve the efficiency of your day-to-day processes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ultimately, if you want to stay one step ahead of the curve, you\u2019ll need a way to keep your business up to speed with a now rapidly transforming environment. With versions for iOS, Mac, Windows, and Android, most productivity apps will keep your team members agile, mobile and, if you choose them wisely, productive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From systems designed to replace email with instant messaging, to workflow management software, there are productivity solutions to solve almost every problem.<\/span><\/p>\n<h2><strong>Best Productivity Apps<\/strong><\/h2>\n<h3><strong>File sharing\/storage tools<\/strong><img decoding=\"async\" class=\"aligncenter wp-image-12061 size-1536x1536\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools-1536x864.jpg\" alt=\"file sharing and storage tools\" width=\"840\" height=\"473\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-and-storage-tools.jpg 1920w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/h3>\n<h4><b>1. Dropbox\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Sometimes the best productivity tools are also the simplest.\u00a0<\/span><a href=\"https:\/\/dropbox.com\/\"><span style=\"font-weight: 400;\">Dropbox is one of the most popular<\/span><\/a><span style=\"font-weight: 400;\">\u00a0solutions on the market today for companies that need to store and manage documents and share files online. Available in both free and premium versions, Dropbox makes it easy for employees to access the resources they need fast, with a simple cloud-based platform. <\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Automatic syncing<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Information backup<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Quick and seamless file sharing<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integration with many popular online collaboration tools<\/span><\/li>\n<\/ul>\n<h4><b>2. Google Drive\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">If you\u2019re a fan of the Google Suite tools and you\u2019re looking for a free range of useful functions to help you keep costs down, Google Drive is a great option for streamlining your document management and file storage needs. Offering file storage and synchronisation, Google Drive allows multiple users to store files, synchronise files across different devices, and share files between team members. <\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">15 GB of free<\/span> <span style=\"font-weight: 400;\">storage<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Powerful search function<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Seamlessly works with other Google applications\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sync and share large files<\/span><\/li>\n<\/ul>\n<h4><b>3. WeTransfer\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">One of the most widely used applications for file sharing, WeTransfer allows users to share large files and multiple files quickly and efficiently using one simple file sharing the link. Popular for its simplicity and the fact that you don\u2019t even have to set up an account if you don\u2019t want to, WeTransfer makes file-sharing quick and painless, allowing users to share files up to 2GB in size, in minutes from anywhere around the world. <\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Quick file sharing online of documents up to 2GB<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">File sharing in-app or via a timed access link\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mobile app for iOS and Android<\/span><\/li>\n<\/ul>\n\t<div class=\"cta-banner  CID-2FdM5dTp IID-69d1f75a40ed9\"\r\n\t\tdata-dl-custom-type=\"ctaButton\">\r\n\t\t<div class=\"cta-banner-img-wrap\">\r\n\t\t\t<div class=\"cta-banner-img\" style=\"background-image:url(\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/remote-teams-cta.jpg)\"><\/div>\r\n\t\t<\/div>\r\n\t\t<div class=\"cta-body\" data-dl-custom-type=\"ctaButton\">\r\n\t\t\t<span class=\"cta-sub-heading\">Collaborate from anywhere<\/span>\r\n\t\t\t<h3 class=\"cta-heading\">One application for all interactions<\/h3>\r\n\t\t\t<p>Keep your team connected and collaborating while working remotely.<\/p>\r\n\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\thref=\"https:\/\/www.ringcentral.com\/gb\/en\/why-use-ringcentral-desktop-app.html\" class=\"btn btn-primary\"\r\n\t\t\t\ttarget=\"_blank\" rel=\"noopener\" data-dl-additional-info=\"One application for all interactions\"\r\n\t\t\t\tdata-dl-name=\"One application for all interactions | Find out how\">Find out how<\/a>\r\n\r\n\t\t\t\t\t<\/div>\r\n\t<\/div>\r\n\t\n<h3><strong>Online project management tools<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-12063\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools-1536x864.jpg\" alt=\"online project management tools\" width=\"840\" height=\"473\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-project-management-tools.jpg 1920w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<h4><b>1. ProofHub<\/b><\/h4>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.proofhub.com\/\">ProofHub<\/a> is a versatile online project management tool designed for multiple teams and team members. Encompassing many helpful features, it offers an \u2018all under one roof\u2019 approach to collaboration and project management, allowing users to plan ahead, keep to deadlines, and track progress. <\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Online proofing software\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Streamlined task management\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Visual Gannt Chart view of projects\u00a0<\/span><\/li>\n<\/ul>\n<h4><b>2. <\/b>Nifty<\/h4>\n<p>It\u2019s a cloud-based software that includes everything a project manager might need to stay on top of updates. <strong><a href=\"https:\/\/niftypm.com\/\">Nifty<\/a><\/strong> truly has it all: communication, project management, and workload customization. The intuitive UI makes it easy for even your least tech-savvy team members to adjust and start engaging with the tool. They have an easy file sharing mechanism for document access and navigation across teams.<\/p>\n<p>They also have a variety of integrations available, including the key players of Google Suite, Slack, and Zoom. Nifty makes it easy to seamlessly shift your projects from other project management software to their platform.<br \/>\nAdd project milestones, portfolios, and task and milestone dependencies to streamline and elevate your team\u2019s work. Pro and Business plan come with even more features, such as time-tracking, reporting, and budget tracking.<\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<p>\u2022 Milestones<br \/>\n\u2022 Task Management<br \/>\n\u2022 Built-in Collaboration<br \/>\n\u2022 Documents<br \/>\n\u2022 File management<\/p>\n<h4><b>3. Trello\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Trello is one of the most highly-commended\u00a0<\/span><a href=\"http:\/\/trello.com\/\"><span style=\"font-weight: 400;\">online project management solutions<\/span><\/a><span style=\"font-weight: 400;\">\u00a0on the web. It\u2019s designed to streamline company workflows by categorising tasks and showing you which <a href=\"\/gb\/en\/blog\/work-from-home-jobs\/\">jobs<\/a> need to be completed first. You can drag and drop cards into different segments like \u201cTo Do\u201d or \u201cCompleted\u201d and assign specific team members to each project. <\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easy-to-use drag and drop interface<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customisable workflows<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Email and calendar notifications<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">File sharing and document <a href=\"\/gb\/en\/blog\/definitions\/annotation\/\">annotations<\/a><\/span><\/li>\n<\/ul>\n<h4><b>4. Monday.com<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">While Trello is popular for its Kanban board dashboard view, Monday.com allows you to choose from multiple different views to manage your day-to-day tasks. Monday.com offers slightly more extensive features and is best for larger teams with multiple complex projects. Key features include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Intuitive and deadline-focused project management\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Multiple view options\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Progress tracking and monitoring\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">File sharing\u00a0<\/span><\/li>\n<\/ul>\n<h4><b>5. Todoist<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Available on Windows, Mac, iOS, and Android, Todoist is a tool that helps you simplify your task management. Popular for individuals, freelancers, and remote workers, Todoist allows users to keep on top of their day-to-day to-do lists, organise, prioritise and set timelines.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Simplified task management\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tracking of project goals\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Progress measurement and reporting\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Prioritisation functions\u00a0<\/span><\/li>\n<\/ul>\n<h3><strong>CRM tools\u00a0<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-12068\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools-1536x864.jpg\" alt=\"crm tools\" width=\"840\" height=\"473\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/crm-tools.jpg 1920w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<h4><b>1. Salesmate\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.salesmate.io\/\">Salesmate CRM software<\/a> also helps sales teams stay productive on the move. Designed more for smaller or medium-sized businesses, Salesmate has a visual and user-friendly interface which allows team members to streamline contact with customers. Salesmate users benefit from intelligent insights and analytics as well as <a href=\"https:\/\/technologyadvice.com\/marketing-automation\/\">marketing automation<\/a>.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Marketing automation integration<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Calendar note and reminder systems<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In-built lead generation<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integrated calling tool, to connect in a single click<\/span><\/li>\n<\/ul>\n<h4><b>2. Salesforce\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Arguably the most popular CRM platform, Salesforce can also streamline productivity and help teams to fine-tune their workflows. While used by many large global businesses, Salesforce is popular with small businesses and its widely-used mobile app for Android and iOS allows sales team members to stay productive while using their CRM system on the move.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong><em>Key features:\u00a0<\/em><\/strong>\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Cloud-based accessibility\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mobile app for sales teams on the move\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Intuitive opportunity management\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Internal messaging function<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Account and contact management\u00a0<\/span><\/li>\n<\/ul>\n<h3><strong>Real-time Communication tools<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-12065\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools-1536x864.jpg\" alt=\"Communication tools\" width=\"840\" height=\"473\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/communication-tools.jpg 1920w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<h4><b>1. RingCentral desktop app<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">RingCentral\u2019s <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/why-use-ringcentral-desktop-app.html\">\u2018one-stop\u2019 desktop app<\/a> allows users to stay connected from anywhere. With a dedicated desktop phone, team messaging, and video meetings all in one app, it allows team members to collaborate from wherever they are with file sharing and team collaboration on the move.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mobile-friendly and available on iOS and Android as well as Mac and Windows<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Team Messaging<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Desktop phone<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">File sharing\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Video meetings\u00a0<\/span><\/li>\n<\/ul>\n<h4><b>2. RingCentral Video<\/b><\/h4>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/gb\/en\/video.html\">RingCentral Video<\/a> is a holistic video conferencing solution that allows teams to benefit from HD video meetings. It also features screen sharing, team messaging, and call recording, and integrates into hundreds of popular business process tools like Salesforce, Zendesk, Box, Microsoft Outlook, and many more.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mobile-friendly and available on iOS, Mac, Windows, and Android<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">HD video calls<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Video recording<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Up to 500 video conferencing participants\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Screen sharing\u00a0<\/span><\/li>\n<\/ul>\n<h3><strong>Time management\/scheduling tools<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-12066\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools-1536x864.jpg\" alt=\"time management tools\" width=\"840\" height=\"473\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/time-management-tools.jpg 1920w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<h4><b>1. Google Calendar<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Another G Suite gem, Google calendar is free with your Gmail account and also has a number of benefits aside from simply scheduling your meetings and daily tasks. Users can set up multiple calendars for leisure, personal admin, and work-related commitments, allowing them to keep on top of every task management facet at a glance.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Schedule meetings with \u201cFind a time&#8221; or &#8220;Suggested times\u201d features<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create multiple calendars for personal or work-related use\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Add attachments to scheduled meetings<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Detailed meeting invites\u00a0<\/span><\/li>\n<\/ul>\n<h4><b>2. Timely\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Timely is a popular time tracking software that helps users keep a log of productivity and track how long it takes to complete tasks and projects. Overseeing <a href=\"\/gb\/en\/blog\/effective-time-management\/\">time management<\/a> can be made easier by establishing patterns in terms of realistic time scales. Timely helps teams establish realistic time-focused project goals.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Visual calendar view to carve out time blocks or use Pomodoro technique<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Scheduling tool and a time tracker in one app<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Run a timer on tasks to improve efficiency or measure timescales<\/span><\/li>\n<\/ul>\n<h4><b>3. Calendar.com<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">If you\u2019re looking for a more feature-rich alternative to Google Calendar, this calendar app might be for you. Calendar.com connects all of your calendars including Google Calendar and Outlook so that you can get a single-interface view of all your commitments on the to-do list at a glance.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Synced calendars, integrated with Google and Outlook\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Analytics to help you to maximise productivity\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Automated meeting transcriptions\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easy, friction-free scheduling<\/span><\/li>\n<\/ul>\n\t\t<style>\r\n\t\t\t@media (min-width: 768px) {\r\n\t\t\t\t.bottom-cta .bottom-cta-img {\r\n\t\t\t\t\tfloat: left;\r\n\t\t\t\t\twidth: 50%;\r\n\t\t\t\t}\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-img img {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta {\r\n\t\t\t\tbackground: #001138;\r\n\t\t\t\tpadding: 30px;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy {\r\n\t\t\t\tpadding: 0 30px;\r\n\t\t\t\toverflow: hidden;\r\n\t\t\t\tcolor: #fff;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy .btn-primary {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\t\t<\/style>\r\n\t\t<div class=\"bottom-cta  CID-cta-2FdM5dTp IID-cta-69d1f75a40f17\"\r\n\t\t\tdata-dl-custom-type=\"cta\">\r\n\t\t\t<div class=\"bottom-cta-img\">\r\n\t\t\t\t<img decoding=\"async\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/collaboration-virtual-workforce-scaled.jpg\" alt=\"Call to action banner\">\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"bottom-cta-copy\">\r\n\t\t\t\t<span style=\"font-size: 24px; line-height: 30px;\">Video conferencing keeps teams connected and productive from anywhere<\/span>\r\n\t\t\t\t<span class=\"text-center\" style=\"display: block;\">\r\n\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\ttitle=\"Mid content - Learn about contact centre tech create better experience for customers and agents\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/video.html\" target=\"_blank\"\r\n\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"Video conferencing keeps teams connected and productive from anywhere\"\r\n\t\t\t\t\tdata-dl-name=\"Video conferencing keeps teams connected and productive from anywhere | Find out how\">Find out how<\/a>\r\n\t\t\t<\/span>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t\n<h3><strong>Online documentation tools\u00a0<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-12067\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools-1536x864.jpg\" alt=\"online documentation tools\" width=\"840\" height=\"473\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/09\/online-documentation-tools.jpg 1920w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<h4><b>1. Google Docs<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Possibly one of the most widely used collaboration tools in today\u2019s modern workforce, Google Docs allows users to synchronously edit documents, with team members seeing the changes in real-time. Review or leave comments, edit and make suggestions and view revision history. Google Docs is accessible (available on Android, iOS, Mac and Windows) and easy for multiple team members to share documents and start collaborating.\u00a0<\/span><\/p>\n<p><strong><em>Key features:\u00a0<\/em><\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Cloud-based accessibility\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Automated saving and storage in Google Drive\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Document changes are visible in real-time, reducing the need for multiple versions<\/span><\/li>\n<\/ul>\n<h4><b>2. Office Online\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Office online is a handy documentation tool that allows team members to collaborate on a single document at the same time. Users can co-author and edit, convert from PDF to word and vice versa, all securely from any device. Ideal for remote teams or distributed teams, Office Online is a go-to for those working together on resources.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong><em>Key features:\u00a0<\/em><\/strong>\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Free to use\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Available on Android and iOS as well as Mac and Windows, working well across multiple devices<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Edits to documents can be made in real-time and all editors can see who has made changes<\/span><\/li>\n<\/ul>\n<h3><strong>The Worst Productivity Apps<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Though it\u2019s easy to list some of the most\u00a0<\/span><a href=\"https:\/\/agape3.com\/2018\/03\/05\/best-productivity-apps-2018\/\"><span style=\"font-weight: 400;\">useful productivity tools<\/span><\/a><span style=\"font-weight: 400;\">, your perception of the worst online collaboration tools will depend on what you\u2019re trying to accomplish with your new technology. Ultimately, there are hundreds of productivity and project management tools out there, and the worst ones will be those that merely overwhelm your employees, rather than empowering them.<\/span><\/p>\n<p><b>The worst online project management solutions:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Don\u2019t integrate with the tools and systems you already use.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Offer minimal\u00a0<\/span><a href=\"https:\/\/survivingcrm.com\/2019\/01\/4-stages-of-ms-cloud-business-apps-evolution\/\"><span style=\"font-weight: 400;\">methods of communication<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are complicated to use, and difficult for employees to adopt.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Make the workplace environment more cluttered, rather than streamlining teamwork.<\/span><\/li>\n<\/ul>\n<h3><strong>Conclusion<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">The best way to start thinking about the productivity of your organisation is by first establishing what the hindrances are. What is keeping you or your teams from being productive? Is it a lack of structure or routine? If this is the case, try looking into something like time blocking or the Pomodoro technique using time tracking and project management tools.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If newly-remote team members need to work on documents at the same time as colleagues, it could be worth investing in documentation tools that help with collaborative productivity.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ultimately, thinking and planning strategically to reduce daily friction, and finding the key reasons for <\/span><a href=\"https:\/\/www.thepeoplespace.com\/ideas\/articles\/leaders-need-inspire-more-combat-organisational-drag-thats-causing-productivity\"><span style=\"font-weight: 400;\">organisational drag<\/span><\/a><span style=\"font-weight: 400;\">, will significantly improve the long term profitability of your business. Establishing key pain points first is essential. Once you know what problem you\u2019re solving, it\u2019s a lot easier to recognise which tools might help you to mitigate those issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In a new world of remote and disparate teams, it is to be expected that productivity may wane now and again. Using some of the handy tools at your disposal could just help to keep an element of continuity and normality which remote workers need. With<\/span><a href=\"https:\/\/buffer.com\/resources\/remote-work-loneliness\/\"><span style=\"font-weight: 400;\"> loneliness<\/span><\/a><span style=\"font-weight: 400;\"> cited as one of the biggest challenges for home and remote workers, ensuring you have tools in place which not only help them to keep on top of their to-do list but help them to stay connected with colleagues can make a vast improvement to the performance of your workforce.<\/span><\/p>\n\t\t<style>\r\n\t\t\t@media (min-width: 768px) {\r\n\t\t\t\t.bottom-cta .bottom-cta-img {\r\n\t\t\t\t\tfloat: left;\r\n\t\t\t\t\twidth: 50%;\r\n\t\t\t\t}\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-img img {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta {\r\n\t\t\t\tbackground: #001138;\r\n\t\t\t\tpadding: 30px;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy {\r\n\t\t\t\tpadding: 0 30px;\r\n\t\t\t\toverflow: hidden;\r\n\t\t\t\tcolor: #fff;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy .btn-primary {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\t\t<\/style>\r\n\t\t<div class=\"bottom-cta  CID-cta-2FdM5dTp IID-cta-69d1f75a40f37\"\r\n\t\t\tdata-dl-custom-type=\"cta\">\r\n\t\t\t<div class=\"bottom-cta-img\">\r\n\t\t\t\t<img decoding=\"async\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/03\/message_desktop_video_two_person_call_mobile_simplifyed-UI.png\" alt=\"Call to action banner\">\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"bottom-cta-copy\">\r\n\t\t\t\t<span style=\"font-size: 24px; line-height: 30px;\">Video conferencing keeps teams connected and productive from anywhere<\/span>\r\n\t\t\t\t<span class=\"text-center\" style=\"display: block;\">\r\n\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\ttitle=\"Go to video LP\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/video.html\" target=\"_blank\"\r\n\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"Video conferencing keeps teams connected and productive from anywhere\"\r\n\t\t\t\t\tdata-dl-name=\"Video conferencing keeps teams connected and productive from anywhere | Find out how\">Find out how<\/a>\r\n\t\t\t<\/span>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t\n<p><span style=\"font-weight: 400;\">Combating loneliness by allowing real-time collaboration while working remotely, and arming your teams with the tools to empower them in their day to day routine, is the key to achieving great productivity levels. In this new age, we learn new habits outside of the traditional office environment to help us when we\u2019re operating inside that environment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Be sure to sync your communication system with your chosen project management tool or your CRM system for more streamlined, more productive workflows for you and your teams. <a href=\"\/gb\/en\/blog\/definitions\/cloud-collaboration\/\">RingCentral\u2019s cloud collaboration<\/a> tools not only allow real-time collaboration with colleagues, but also integrate with all your business-critical tools, meaning your teams can stay connected and work together from wherever they are in the world as they make use of your core productivity tools.\u00a0<\/span><\/p>\n\t\t<div class=\"bottom-cta style-3 mid  CID-cta-2FdM5dTp\"\r\n\t\t\tdata-dl-custom-type=\"ctaButton\">\r\n\t\t\t<div class=\"bottom-cta-copy text-center\">\r\n\t\t\t\t<div class=\"h2\">Keep your team connected and collaborating from anywhere<\/div>\r\n\t\t\t\t<p><\/p>\r\n\t\t\t\t<div>\r\n\t\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\t\ttitle=\"Learn about collab app\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/teams\/overview.html\" target=\"_blank\"\r\n\t\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"Keep your team connected and collaborating from anywhere\"\r\n\t\t\t\t\t\tdata-dl-name=\"Keep your team connected and collaborating from anywhere | Find out how\">Find out how<\/a>\r\n\t\t\t\t<\/div>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t\n","protected":false},"excerpt":{"rendered":"<p>With a rise in remote working, organisations are looking for ways to keep employees productive as workforces become more disparate. It\u2019s crucial for businesses to identify techniques and tools that &hellip; <a href=\"\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/\" class=\"more-link\">Read more<span class=\"screen-reader-text\"> &#8220;The Best and Worst Productivity Apps&#8221;<\/span><\/a><\/p>\n","protected":false},"author":48,"featured_media":12059,"comment_status":"open","ping_status":"closed","sticky":false,"template":"single-blog-series.php","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Best and Worst Productivity Apps for 2021 | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"From systems designed to replace email with instant messaging, to workflow management software, there are productivity apps to solve almost every problem.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Irina Kirnos\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"The Best and Worst Productivity Apps for 2021 | RingCentral UK Blog","description":"From systems designed to replace email with instant messaging, to workflow management software, there are productivity apps to solve almost every problem.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/","twitter_misc":{"Written by":"Irina Kirnos","Est. reading time":"12 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":":\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/#article","isPartOf":{"@id":"\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/"},"author":{"name":"Irina Kirnos","@id":"\/gb\/en\/blog\/#\/schema\/person\/ce8e6815f969a67ecdb51b8f687f19b9"},"headline":"The Best and Worst Productivity Apps","datePublished":"2020-09-16T13:54:38+00:00","dateModified":"2021-04-15T08:43:19+00:00","mainEntityOfPage":{"@id":"\/gb\/en\/blog\/the-best-and-worst-productivity-apps\/"},"wordCount":2336,"commentCount":0,"publisher":{"@id":"\/gb\/en\/blog\/#organization"},"articleSection":["UC - 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Collaboration"}]},{"@type":"WebSite","@id":"\/gb\/en\/blog\/#website","url":"\/gb\/en\/blog\/","name":"RingCentral UK Blog","description":"RingCentral News and Tips","publisher":{"@id":"\/gb\/en\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"\/gb\/en\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Organization","@id":"\/gb\/en\/blog\/#organization","name":"RingCentral UK","url":"\/gb\/en\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"\/gb\/en\/blog\/#\/schema\/logo\/image\/","url":"\/gb\/en\/blog\/wp-content\/uploads\/2021\/11\/ringcentral-logo.png","contentUrl":"\/gb\/en\/blog\/wp-content\/uploads\/2021\/11\/ringcentral-logo.png","width":1921,"height":416,"caption":"RingCentral UK"},"image":{"@id":"\/gb\/en\/blog\/#\/schema\/logo\/image\/"}},{"@type":"Person","@id":"\/gb\/en\/blog\/#\/schema\/person\/ce8e6815f969a67ecdb51b8f687f19b9","name":"Irina Kirnos","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"\/gb\/en\/blog\/#\/schema\/person\/image\/","url":"https:\/\/www.ringcentral.co.uk\/gb\/en\/blog\/wp-content\/uploads\/2018\/08\/irina-kirnos-150x150.jpeg","contentUrl":"https:\/\/www.ringcentral.co.uk\/gb\/en\/blog\/wp-content\/uploads\/2018\/08\/irina-kirnos-150x150.jpeg","caption":"Irina Kirnos"},"description":"Irina is a Product Marketing Manager at RingCentral in EMEA. With experience in the cloud software and communication industry spanning Silicon Valley, Research Triangle Park and now London, she enjoys working collaboratively with global teams to develop product messaging and positioning, sales enablement and competitive differentiation. Irina grew up in San Francisco, California and is a graduate of the University of North Carolina at Chapel Hill.","url":"\/gb\/en\/blog\/author\/irina-kirnos\/"}]}},"_links":{"self":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/posts\/12051"}],"collection":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/users\/48"}],"replies":[{"embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/comments?post=12051"}],"version-history":[{"count":0,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/posts\/12051\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/media\/12059"}],"wp:attachment":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/media?parent=12051"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/categories?post=12051"},{"taxonomy":"post_tag","embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/tags?post=12051"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}