Today’s feature-laden smartphones give you the freedom to run your business from the road, and an application like RingCentral goes above and beyond the call of duty to give you true mobility when you need it the most. We’ve written about the RingCentral app before, but today’s Tuesday tip will focus exclusively on mobile faxing features you’ll want to know about.
Receiving a Fax
If you’re an iPhone user, you must download the free RingCentral app in order to manage faxes. The app gives you the ability to view incoming faxes – they’re under the “Messages” tab and are marked by a fax-machine icon to the left of the sender’s fax number. Here you’ll also see the number of pages the transmission contains as well as the time and date the fax was sent.
To view a fax message you simply tap the message alert, which in turn takes you to another screen where you can zoom, rotate or view the entire faxed document by swiping your finger up or down the screen. Definitely a great way to get a glimpse of incoming faxes while you’re on the go.
Forwarding a Fax
There will be times when you’ll want to forward a fax message to another colleague for immediate attention. Fortunately, RingCentral gives you this ability by providing you with a fax forwarding option on the top right hand side of the Fax View screen. You simply select this option, enter the email address of the person you wish to forward the message to, enter a short message and hit send. Your fax document is forwarded as a PDF attachment.
Sending a Fax
This is not necessarily a part of the RingCentral app yet, but I thought I’d let you know that there is a way to send faxes from your iPhone (or any smartphone, for that matter). In order to do this, you simply enter the fax number followed by @rcfax.com in the “To” field (example: firstname.lastname@example.org), enter a message in the email’s subject field and attach the document you wish to fax. Pretty simple, eh?
That’s it! You can find more information about faxing documents by visiting RingCentral. If you have any tips or recommendations, leave us a comment in the section below.