{"id":33128,"date":"2022-10-31T10:00:59","date_gmt":"2022-10-31T00:00:59","guid":{"rendered":"https:\/\/rcblogau.wpengine.com\/au\/en\/blog\/?p=33128"},"modified":"2023-12-15T07:02:20","modified_gmt":"2023-12-14T21:02:20","slug":"business-meetings-and-how-to-conduct-them","status":"publish","type":"post","link":"\/au\/en\/blog\/business-meetings-and-how-to-conduct-them\/","title":{"rendered":"9 Types of Business Meetings and How to Conduct Them"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Without question, business meetings play a fundamental role in the day-to-day running of organisations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Meetings give us an outlet for discussions and brainstorming, where business goals and objectives can be addressed in a group or one-to-one environment.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But it\u2019s important to know what each meeting format entails to drive better, more purposeful meetings that generate value.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this post, we\u2019ll explore the various types of business meetings and how best to conduct them to drive focus and productivity.\u00a0<\/span><\/p>\n<h2><strong>Types of Business Meetings<\/strong><\/h2>\n<h3><strong>1. Formal meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">As the name suggests, this type of meeting is based on an organisation\u2019s standing orders, constitution, rules or articles of association.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A specified threshold must be met for such meetings to happen, for example, it might be that there\u2019s a minimum number of participants to legitimise a sitting. Usually, formal records of such meetings are kept and referred upon in subsequent business meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a chairperson, you can do the following to ensure their success:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lead the discussion from one point to the next.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain focus and prevent participants from straying off the main agenda.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify workflow bottlenecks and determine how to address them.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shed light on any misunderstandings or miscommunications.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Help out the minute-keeper if need be.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Take control of timing. Make sure the agenda is covered within the allotted time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Highlight the essential points gathered from the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Establish if another meeting is needed and agree on the date and time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the end of the meeting, thank all members for their contributions.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-33134 size-large\" src=\"\/au\/en\/blog\/wp-content\/uploads\/2022\/10\/team-working-in-the-office-1024x653.webp\" alt=\"How to conduct business meeting\" width=\"1024\" height=\"653\" \/><\/p>\n<h3><strong>2. Informal meetings\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">These types of meetings do not follow conventional rules like the formal ones above. Most of the sessions are more casual and, in most cases, don\u2019t require minute keeping. They are commonly conducted among business managers or line managers who may wish to deliberate on particular issues such as progress reports.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, to create value from such settings, you may have to:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop a plan for each meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare participants with an agenda, time and date, along with anything they can prepare in advance\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Give members a chance to air their views and collaboratively seek to understand any relevant concerns<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Elicit any relevant positive feedback if possible<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Establish expectations and standards from the team moving forward<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Explore roadblocks and specific issues that are preventing progress<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorm and agree on the <\/span><strong><a href=\"https:\/\/www.mindtools.com\/pages\/article\/smart-goals.htm\">SMART goals<\/a><\/strong><span style=\"font-weight: 400;\"> and follow-up actions to address the issues at hand<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop a comprehensive improvement plan<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End the business meeting on an optimistic but realistic note<\/span><\/li>\n<\/ol>\n<h3><strong>3. Project status or update meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">These meetings are usually held to determine the current status of an ongoing project. This usually occurs between the <\/span><strong><a href=\"https:\/\/activecollab.com\/blog\/project-management\/project-manager-roles-and-responsibilities\">project manager<\/a><\/strong><span style=\"font-weight: 400;\"><strong>,<\/strong> facilitators and employees involved in a forthcoming, ongoing, or completed work project.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In such meetings, every participant is usually encouraged to provide insight and outline any existing challenges or roadblocks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Doing so enables project managers to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Remain up to date with general project progress\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review the budget status<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Schedule ongoing status updates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review quality of project work-to-date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine any anticipated roadblocks, bottlenecks or current issues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Address simple teething problems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set new goals or KPIs\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As a project manager or facilitator, you can ensure the effectiveness of such meetings by implementing the BLISS strategy. An acronym for best practice meeting tips is as follows:<\/span><\/p>\n<h3><strong>B \u2013 Be efficient<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Doing so will ensure that everyone\u2019s time is respected, allowing them to focus on the immediate task.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the techniques you can use include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assigning time-intensive tasks as homework rather than going through excessive material during the meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Only inviting the most critical members into a meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Having a timekeeper to alert members about the remaining time on each agenda item<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct simultaneous documentation to allow quick development of ideas and content for later review<\/span><\/li>\n<\/ul>\n<h3><strong>L \u2013 Look back: Look forward<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">This refers to previewing an immediate past timeframe and an immediate upcoming one to allow your team to zero in on a project\u2019s current status.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To put this technique into action, you can consider:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Producing a project plan that emphasises immediate needs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Highlighting primary achievements on a project\u2019s schedule<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Summarising significant activities that have contributed to a project\u2019s current state<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Asking team members and leaders to prepare for potential challenges\u00a0<\/span><\/li>\n<\/ul>\n<h3><strong>I \u2013 Insist on accountability<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">To ensure that your project runs effectively and on schedule, every team member must be accountable for their given tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For such to happen, you need to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop a flip chart detailing the tasks assigned to each member and their respective due dates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure each member confirms that they have understood their given roles<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allow members to suggest when they can complete the duties \u2013 if need be, negotiate with them.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review past action items at the start of the update meetings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Explore any repercussions of inefficiency or bad prioritisation and outline how to rectify this<\/span><\/li>\n<\/ul>\n<h3><strong>S \u2013 Simplify the agenda<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">For a short and effective meeting, you need to make the agenda concise and straightforward. You can achieve this by simply highlighting what would be dealt with in each update meeting. Furthermore, distribute a meeting\u2019s agenda early enough for members to prepare if necessary.\u00a0<\/span><\/p>\n<h3><strong>S \u2013 Stay focused<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">To avoid deviating from the topic at hand, you need to keep your team members focused.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can be achieved by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Appointing someone to take care of timekeeping, ask them to point out if a meeting starts going off-topic<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating specific rules concerning team focus &#8211; for example, ask participants to put phones on flight mode or refrain from email checking for the meeting\u2019s duration<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use a timer when discussing issues that are not on the agenda<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">File off-topic matters for later discussion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ask if the raised issues can be discussed outside the meeting.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Don\u2019t forget to keep informal meetings, short and engaging. Using visual aids and tools such as <\/span><strong><a href=\"https:\/\/slidehunter.com\/\">PowerPoint slides<\/a><\/strong><span style=\"font-weight: 400;\"> could be the key to keeping your participants aligned, focused, and engaged with the task at hand.<\/span><\/p>\n<h3><strong>4. Planning meetings<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-33136 size-large\" src=\"\/au\/en\/blog\/wp-content\/uploads\/2022\/10\/company-team-on-meeting-for-planning-1024x683.webp\" alt=\"9 Types of Business Meetings and How to Conduct Them\" width=\"1024\" height=\"683\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Your organisation will require this type of business meeting to drive growth and rally members to get on board with developmental plans. Planning meetings can be aided <\/span><strong><a href=\"https:\/\/joyofandroid.com\/best-business-planning-app\/\">business planning apps<\/a><\/strong><span style=\"font-weight: 400;\"><strong>,<\/strong> and could come in the form of project, product roadmap and campaign planning, among other key strategies.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They mainly involve an already established team and occasionally a few experts, or outsourced consultants who can be onboarded to provide specific experience or insights.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such meetings are usually chaired by an outside facilitator or project manager and require team members to participate in the discussions actively.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Their primary aim is to get the job done, working through the agenda to get a clear, comprehensible and measurable plan in place for a given project or strategy. Therefore, personal relationships aren\u2019t that important in the initial stages \u2013 individuals can get to know each other as time goes by.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A unique feature about these gatherings is that they are typically not governed by any specific rules; neither do they follow particular rituals. Most of the meeting time is spent on producing a plan.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They mostly happen early in a project\u2019s life cycle, which makes them noteworthy and worth understanding.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To effectively chair such a meeting, you can:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Start by explaining to the members the overall objects or goals of the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Analyse the existing scenario and formulate the planning details<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review the plan\u2019s content and confirm its development\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<h3><strong>5. Governance cadence business meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">As a company CEO or business executive, you\u2019ll require this type of business meeting to develop your business\u2019s oversight and strategic decisions. Examples of such include quarterly strategic reviews and board meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They follow a formal format and are mostly chaired by a senior company representative. Members are allowed to air their views regarding governance freely and what they feel is essential for the organisation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How to conduct such meetings:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share the meeting agenda in advance for members to prepare<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personally brief each member on what is going to be discussed to avoid surprises<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct a check-in process to enable members to eliminate distractions and stay engaged. Allow each member to speak, one at a time\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share administrative concerns with the members. For example, how long the meeting will take, among other housekeeping details\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add a few items to the existing plan if necessary<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorm each agenda item using an integrated decision-making process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End the meeting with a closing reflection to help improve <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/au\/en\/blog\/virtual-meeting-rooms\/\">meetings <\/a><\/strong><span style=\"font-weight: 400;\">moving forward.\u00a0<\/span><\/li>\n<\/ol>\n<h3><strong>6. Innovation meetings\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">From time to time, your organisation will require new ideas to drive growth and innovation. These types of business meetings can come in handy for agile teams in competitive markets or those seeking to continually improve their products or services. They provide an environment for generating and collating ideas, the best of which can be filtered and fine-tuned to offer the best service or product for customers, stakeholders or clients.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At first, they might appear obscure to your team members; however, they are crucial for the growth and survival of your company, allowing for better creative thinking and the scope to experiment with something new.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use the following tips to gain value from an innovation meeting:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set out clear objectives by developing a solid agenda regarding the discussion to minimise time wastage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recap the previous meeting to resolve any miscommunications that could have taken place, as well as improve information retention<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify a redesigned or new approach to a problem<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set the stage and generate a flow of ideas<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Freely share ideas with the participants without judgment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap into the members\u2019 different perspectives<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorm and evaluate the presented ideas<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Involve the stakeholders to guarantee a follow-through<\/span><\/li>\n<\/ul>\n<h3><strong>7. Team building meetings<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-33137 size-large\" src=\"\/au\/en\/blog\/wp-content\/uploads\/2022\/10\/team-building-1-1024x683.webp\" alt=\"9 Types of Business Meetings and How to Conduct Them\" width=\"1024\" height=\"683\" \/><\/p>\n<p><span style=\"font-weight: 400;\">To bring about effective collaboration between your teams, it is crucial to conduct such business meetings from time to time. They enable the development of working relationships between your employees, which in turn can support productivity, growth and progress.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Examples of team building meetings can include team outings, events for the entire organisation or team departments to provide incentives and opportunities for bonding.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can achieve a fruitful team-building meeting by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Preparing the event\u2019s agenda in advance, with any objectives (other than teambuilding) clearly outlined\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Asking for input from some of the members regarding what activities to run and what to include on the agenda<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spicing up the session by incorporating some entertainment. For instance, celebrating something, running a team-building exercise, inviting guest speakers, or live music, among other activities\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allowing some time for spontaneous engagement and creativity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaborating on particular activities, for example, working with the teams to arrive at a specific decision or solve a specific problem\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Following up on the action items and making sure that the participants live up to their words\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Being a role model leader by not letting down your guard<\/span><\/li>\n<\/ul>\n<h3><strong>8. Problem-solving meetings\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Problems are part and parcel of running a business. To resolve them, you might need to convene during sessions such as <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/au\/en\/blog\/conference-room\/\">conferences<\/a><\/strong><span style=\"font-weight: 400;\"> to discuss the way forward.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This kind of business meeting happens with specific objectives in mind depending on the issues at hand.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They provide team members with an opportunity to discuss and analyse possible answers to the existing problem.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure the success of such meetings, you can consider the following steps:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Precisely define the meeting\u2019s objectives or problem to solve<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine and prioritise constraints and requirements of the potential solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allow the participants to air their thoughts and then consider the most appropriate solutions\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ask questions, brainstorm on the provided answers, combine the ideas and closely analyse the top solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Agree on a specific solution or give the business owner or manager a chance to have the final say<\/span><\/li>\n<\/ol>\n<h3><strong>9. Decision-making business meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Running a successful business requires real-time decision-making. To make a big decision, you need input from the different groups or members of your organisation which calls for this kind of business meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such decisions might require several separate decision-making meetings to allow members to collect relevant details, develop solutions and deliberate on the best way forward.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the significant downsides of this type of meeting is that it can be time-consuming.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, as a leader, you can integrate the following steps to ease the process:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Consider all the essential details from as many stakeholders as you can to identify the most suitable solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop and analyse the possible solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Involve everyone on board when considering the most appropriate solutions<\/span><\/li>\n<\/ol>\n<h2><strong>Final thoughts<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">As you can see, business meetings can take many different forms and each can play a pivotal role in the effective running of your organisation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore as a team leader, small business owner, or manager, it\u2019s important to familiarise yourself with the different formats of each type of group meeting. Whether you\u2019re line managing a small group of workers, or running a project that spans a broader team throughout the organisation, being on top of your meeting strategy is crucial for driving better productivity, and streamlining your teams\u2019 workflows.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Without question, business meetings play a fundamental role in the day-to-day running of organisations.\u00a0 Meetings give us an outlet for discussions and brainstorming, where business goals and objectives can be addressed in a group or one-to-one environment.\u00a0 But it\u2019s important to know what each meeting format entails to drive better, more purposeful meetings that generate &#8230;<\/p>\n","protected":false},"author":73,"featured_media":33133,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[200],"tags":[],"class_list":["post-33128","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ringcentral-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>9 Types of Business Meetings and How to Conduct Them<\/title>\n<meta name=\"description\" content=\"Business meetings undoubtedly play a fundamental role in the day-to-day running of organisations. 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