{"id":32311,"date":"2022-02-18T10:00:00","date_gmt":"2022-02-18T00:00:00","guid":{"rendered":"https:\/\/rcblogau.wpengine.com\/au\/en\/blog\/?p=32311"},"modified":"2022-02-22T23:44:57","modified_gmt":"2022-02-22T13:44:57","slug":"virtual-meeting-rooms","status":"publish","type":"post","link":"\/au\/en\/blog\/virtual-meeting-rooms\/","title":{"rendered":"An Ultimate Guide to Virtual Meeting Rooms"},"content":{"rendered":"

The world is becoming a better-connected place thanks to technology. It moved from international phone calls with often bad connections to the clunkiness of early video conferencing and has now reached high-quality video calls thanks to better tech and high-speed internet.\u00a0<\/span><\/p>\n

One term that is now commonplace in business is the virtual meeting room (VMR). Just what does that term mean and how do you set one up? Do you need specific audiovisual equipment and what can your virtual conference room be used for?\u00a0<\/span><\/p>\n

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Image Source<\/a><\/p>\n<\/div>\n

What Is a Virtual Meeting Room?<\/strong><\/h2>\n

As the name suggests, a virtual meeting room is simply an online\/virtual version of the physical meeting space, such as a boardroom or library meeting room you would use for a normal in-person meeting. Just as with a physical space, it\u2019s a workspace that can be used for anything from seminars to training sessions.\u00a0<\/span><\/p>\n

Also similarly to a physical space, <\/span>Virtual Meeting Room<\/span>r (VMR) has a unique \u2018location\u2019 in that it has a virtual address. This is called a uniform resource identifier (URI) and appears as an email-type address. That usually comes in the form of your work email combined with \u2018meet\u2019 or something to that effect.\u00a0<\/span><\/p>\n

Virtual Meeting Room Vs. In-Person Meetings<\/strong><\/h2>\n

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While more localised events, such as council meetings, may generally be held in person, there are occasions when a physical meeting is logistically difficult. This could be because of physical distance; for example, between offices in Sydney and Perth.\u00a0<\/span><\/p>\n

For a small business, they may not have the space for a physical meeting and may have to look to meeting room hire when they need to hold a networking event or something similar. You lose very little in the way of connectability when it comes to switching to a virtual meeting room; you can still discuss business in real-time (though you\u2019ll have to provide your own refreshments)!\u00a0<\/span><\/p>\n

One Time Virtual Room vs Permanent Virtual Room<\/strong><\/h2>\n

Permanent virtual rooms (PVRs) are ideal if you want to hold regular meetings but physical meetings are not an option. For example, your business has offices in Melbourne, Sydney and Brisbane and it costs both time and money to fly your staff in from different locations. Having a PVR means you have a dedicated place to regularly meet.\u00a0<\/span><\/p>\n

One time virtual rooms are more utilised for one-off meetings and video calls that do not need to be repeated. For example, you may be submitting an expression of interest to a potential client. One-time rooms are perfect for calls where you want both privacy and high levels of security.\u00a0<\/span><\/p>\n

What Is the Capacity of a Virtual Meeting Room?<\/strong><\/h2>\n

Capacity can vary according to the unified communications (UC) platform you use. With <\/span>RingCentral MVP<\/span><\/a>, you can have as many as 300 participants involved, making it an ideal choice as far as sustainability is concerned and far cheaper than venue hire.<\/span><\/p>\n

Equipment Needed for a Virtual Meeting Room<\/strong><\/h2>\n

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