{"id":31874,"date":"2021-09-02T10:48:07","date_gmt":"2021-09-02T00:48:07","guid":{"rendered":"\/au\/en\/blog\/online-meeting-etiquette\/"},"modified":"2021-09-10T11:35:37","modified_gmt":"2021-09-10T01:35:37","slug":"online-meeting-etiquette","status":"publish","type":"post","link":"\/au\/en\/blog\/online-meeting-etiquette\/","title":{"rendered":"Top 11 meeting etiquette tips for online meetings"},"content":{"rendered":"

Circa 2019. It\u2019s 8am and the office conference room smells of coffee and pastries. Everyone is seated round the table, prepped for a breakfast meeting. If it\u2019s an important meeting then chances are one or more other team members have also flown into town specifically for this. Meeting starts, presentations are made, agendas discussed, minutes recorded, and then it\u2019s on to the next order of business.<\/span><\/p>\n

Circa 2020. Amidst the Coronavirus pandemic, the landscape of corporate culture has changed significantly. Meetings have left the office conference room and made their way into our living rooms, kitchens, and, dare we say it, bedrooms. According to a<\/span> recent survey<\/span><\/a>, in 2020, people used virtual meetings 50% more than pre-pandemic.<\/span><\/p>\n

Remote working has led to an increase in the demand for and use of virtual meetings and online video conferences. You only have to look at the multitude of<\/span> video call apps<\/span><\/a> available to see that remote work is here to stay and so are virtual meetings.<\/span><\/p>\n

An online remote meeting demands the same professional decorum as a business meeting held in a traditional conference room. While virtual meetings are still a fairly recent feature in our lives, it\u2019s worthwhile to be prepared with the right virtual meeting etiquette.<\/span><\/p>\n

What makes a successful online meeting?\u00a0<\/b><\/h2>\n

The goal of an online meeting, like any regular meeting, is to achieve certain objectives. It could be a successful agreement of a deal, a healthy discussion about your quarterly progress, or even just an informal check-in with your remote team. At the end of this meeting, all participants should have got some value for it to be called a success.<\/span><\/p>\n

A successful online meeting doesn\u2019t just focus on the outcome but also on the overall experience. A seamless video conference without any glitches or distractions, high-quality audio and video obviously provides an optimal virtual experience.<\/span><\/p>\n

Fortunately, you don\u2019t need a lot of expensive equipment to host an online meeting. A stable internet connection, a webcam, and video conference software are all you need.<\/span><\/p>\n

Why is online meeting etiquette important?<\/b><\/h2>\n

As businesses across the world have embraced remote working, we have had to learn and adapt to new ways of working. The older boundaries between home and office have now blurred and this in turn poses its own challenges. Firstly, most homes are not traditionally equipped for a professional work environment.<\/span><\/p>\n

Everything from children in the background, to pets, the doorbell, and even just the general layout of a house can be potential disturbances during a virtual meeting.<\/span><\/p>\n

While it\u2019s not possible to control every single element, being prepared with basic online meeting etiquette can help you look more professional and allow you to engage more productively in a meeting.<\/span><\/p>\n

Of course, it\u2019s not the end of the world for your child to zoom into the room during a meeting. However, it is a distraction which can potentially lengthen the meeting time.<\/span><\/p>\n

This is a loss of productivity and something to be avoided. In its bigger scope, the right online meeting etiquette can help you stay more focused on every meeting, stick to the agenda, and end on time.\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n

How do you prepare for a virtual meeting?<\/b><\/h2>\n

You have to prepare for a virtual meeting just like a regular meeting in a conference room. To set up a remote meeting you need to:<\/span><\/p>\n