{"id":31545,"date":"2021-03-02T08:00:23","date_gmt":"2021-03-01T22:00:23","guid":{"rendered":"\/au\/en\/blog\/how-to-host-remote-meetings-guide\/"},"modified":"2023-01-13T23:21:49","modified_gmt":"2023-01-13T13:21:49","slug":"how-to-host-remote-meetings-guide","status":"publish","type":"post","link":"\/au\/en\/blog\/how-to-host-remote-meetings-guide\/","title":{"rendered":"How to host remote-friendly online meetings: a 3-step guide"},"content":{"rendered":"<p>In his book\u00a0<i>Alchemy<\/i>, Rory Sutherland, author and Vice Chairman of Ogilvy in the UK, makes a suggestion that might forever change the way you look at video conferencing:<\/p>\n<p><i>Video conferencing is not an upgrade from phone calls, but a substitute to business travels.<\/i><\/p>\n<p>And he\u2019s right: video conferencing is more time-efficient, cost-effective, and environmentally friendly.<\/p>\n<p>Online video meetings have grown in popularity in the last few years. With the widespread adoption of remote work culture, online meetings are more important than ever in helping teams and businesses collaborate better with each other.<\/p>\n<p>Interested in learning how to host\u00a0better meetings? New to video conferencing? This one\u2019s for you.<\/p>\n<h2><strong>1. Choose the right video calling software<\/strong><\/h2>\n<p>There are tons of options for\u00a0video conferencing software\u00a0out there\u2014from personal <a href=\"\/au\/en\/blog\/free-video-call-apps\/\">video calling apps<\/a> like FaceTime and Whatsapp to more sophisticated software for businesses like\u00a0RingCentral Video:<\/p>\n<div id=\"attachment_31546\" style=\"width: 805px\" class=\"wp-caption alignnone\"><img decoding=\"async\" aria-describedby=\"caption-attachment-31546\" class=\"wp-image-31546\" src=\"\/au\/en\/blog\/wp-content\/uploads\/2021\/02\/image2-48-1024x672-1.png\" alt=\"screen view of people on a video conference\" width=\"795\" height=\"522\" \/><\/p>\n<p id=\"caption-attachment-31546\" class=\"wp-caption-text\"><em>With <a href=\"https:\/\/www.ringcentral.com\/au\/en\/video.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Video<\/a>, you can start a video conference call from any mobile device and invite other people to join your meeting just by sending them a link to the call.<\/em><\/p>\n<\/div>\n<p>When choosing an online meeting software, make sure it has all the features that meet\u00a0<i>your<\/i>\u00a0specific requirements.<\/p>\n<p>Here are a few things to look for:<\/p>\n<ul>\n<li>Is it easy to use?<\/li>\n<li>How expensive is it? Some apps are free or very budget-friendly.<\/li>\n<li>Can you record video meetings? (Useful if you\u2019re doing presentations.)<\/li>\n<li>Can you do screen sharing so that your teammates can follow along while on the call?<\/li>\n<li>How many attendees will you need? If you need five or 10+ people on a call, make sure the app allows for that many attendees. (Many don\u2019t!)<\/li>\n<\/ul>\n<p>For example, most online meeting tools are pretty easy to use\u2014you just need a computer with a built-in webcam and internet connection.<\/p>\n<p>But if you need something more robust, there are some apps that are designed for businesses. These tend to\u00a0have additional features that\u2019ll come in handy if you have a remote team that has lots of online meetings:<\/p>\n<div id=\"attachment_31548\" style=\"width: 805px\" class=\"wp-caption alignnone\"><img decoding=\"async\" aria-describedby=\"caption-attachment-31548\" class=\"wp-image-31548\" src=\"\/au\/en\/blog\/wp-content\/uploads\/2021\/02\/image1-58-1024x612-1.png\" alt=\"screenshot of RingCentral app interface\" width=\"795\" height=\"475\" \/><\/p>\n<p id=\"caption-attachment-31548\" class=\"wp-caption-text\"><em>For example, <a href=\"https:\/\/www.ringcentral.com\/au\/en\/video.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Video<\/a> lets you do screen sharing while on a video call.<\/em><\/p>\n<\/div>\n<h2><strong>2. Decide on the equipment you need (if any)<\/strong><\/h2>\n<p>After you\u2019ve chosen an online meeting app or software, you might need some other gear:<\/p>\n<ul>\n<li>A high-quality webcam, if you don\u2019t have one already in your computer or phone that you can use<\/li>\n<li>High-speed internet connection to avoid lag time in video<\/li>\n<li>Video recording software (if your app doesn\u2019t come with this feature)<\/li>\n<li><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/screen-sharing-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">Screen sharing software<\/a>\u00a0(again, if your app doesn\u2019t come with this feature)<\/li>\n<li>External microphone<\/li>\n<li>Noise-cancelling headphones with mics (if you\u2019ll be regularly taking calls in busy or loud places)<\/li>\n<\/ul>\n<h2><strong>3. Start the meeting: hosting duties<\/strong><\/h2>\n<p>Now, you\u2019re all set to begin the meeting. Here are a few points to keep in mind to make sure your online meeting runs smoothly:<\/p>\n<ol>\n<li>Test your sound system and equipment before you begin.<\/li>\n<li>Look into the camera and speak clearly and audibly.<\/li>\n<li>Communicate the meeting\u2019s agenda and etiquette with everyone (e.g., tell people there\u2019ll be a Q&amp;A or discussion after so that people don\u2019t interrupt the speakers while they\u2019re talking).<\/li>\n<li>Introduce everyone if the participants don\u2019t know each other.<\/li>\n<li>Moderate the meeting so that everyone gets to speak and one person isn\u2019t talking over other folks. Here are a few tips for how to meet with a purpose:<\/li>\n<\/ol>\n<p><iframe sandbox=\"allow-scripts allow-same-origin\" title=\"BMMC ep02\" src=\"https:\/\/player.vimeo.com\/video\/440490115?dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\"><\/iframe><\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Ready to start hosting online meetings?\u00a0<\/strong><\/h2>\n<p><a href=\"https:\/\/www.ringcentral.com\/au\/en\/video.html\" target=\"_blank\" rel=\"noopener noreferrer\">Get started with RingCentral Video<\/a>!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In his book\u00a0Alchemy, Rory Sutherland, author and Vice Chairman of Ogilvy in the UK, makes a suggestion that might forever change the way you look at video conferencing: Video conferencing is not an upgrade from phone calls, but a substitute to business travels. And he\u2019s right: video conferencing is more time-efficient, cost-effective, and environmentally friendly. &#8230;<\/p>\n","protected":false},"author":21,"featured_media":31608,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[77],"tags":[81],"class_list":["post-31545","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-solutions","tag-video-conferencing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to host remote-friendly online meetings: a 3-step guide | RingCentral Australian Blog<\/title>\n<meta name=\"description\" content=\"Online video meetings have grown in popularity in the last few years. 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