{"id":31506,"date":"2021-01-27T10:03:46","date_gmt":"2021-01-27T00:03:46","guid":{"rendered":"\/au\/en\/blog\/increase-productivity-pitfalls-to-avoid\/"},"modified":"2021-01-13T10:05:42","modified_gmt":"2021-01-13T00:05:42","slug":"increase-productivity-pitfalls-to-avoid","status":"publish","type":"post","link":"\/au\/en\/blog\/increase-productivity-pitfalls-to-avoid\/","title":{"rendered":"Increase Productivity: What To Avoid"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Keen to learn how to increase productivity? You\u2019re not alone. In an age where multitasking seems to be a prerequisite, many of us are looking for ways to meet demand by increasing our output. Productivity is a focus here at RingCentral and our products are designed to help the individuals and companies who use them be as efficient as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Technology can help with the heavy lifting, but there are other measures that we can take to improve our focus and output. We\u2019ve put together a few \u2018watch outs\u2019 for things that can affect productivity in the workplace.<\/span><\/p>\n<h2><b>Social media overload<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The question of \u2018how does technology affect productivity in the workplace?\u2019 doesn\u2019t have a definitive answer. In terms of social media though, this particular piece of tech tends to err on the side of being a productivity killer.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most of us are clued up on the fact that your favourite networking sites are designed to keep users coming back for that dopamine hit the brain produces when we get a notification. If you find yourself spending more time than you\u2019d like scrolling the various feeds, that\u2019s a red flag and a sign you should think about cutting down. Actually reducing your social media time is where the discipline comes in though:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Clean up the homepage on your phone and turn off push notifications. It should be essential apps only within easy reach.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A browser plugin that limits your time might help. Or perhaps one that locks you out of certain sites entirely?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Keep your work computer for work only. Log yourself out of all social media sites on that machine (and put your phone out of sight if that\u2019s a temptation risk).<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If all else fails, deleting your accounts may be the only solution to getting that headspace required to actually work.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For those whose jobs require the use of social media, we\u2019d recommend limiting your use to normal working hours. More on time management later in this article.<\/span><\/p>\n<h2><b>Unnecessary meetings<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">How does the workplace affect productivity? Well, unnecessary meetings are a huge roadblock on getting things done. More than once, you\u2019ve probably been called up for a meeting that has nothing to do with you, unsure if it\u2019s rude to decline the invite or not.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Just ask <\/span><a href=\"https:\/\/www.atlassian.com\/time-wasting-at-work-infographic\"><span style=\"font-weight: 400;\">Atlassian<\/span><\/a><span style=\"font-weight: 400;\">, the company behind time-saving tech like Jira and Trello. According to them, the cost created by pointless meetings to U.S. businesses alone is somewhere around the $37bn mark. According to <\/span><a href=\"https:\/\/www.themandarin.com.au\/76794-is-this-your-organisations-most-important-hidden-cost\/\"><span style=\"font-weight: 400;\">The Mandarin<\/span><\/a><span style=\"font-weight: 400;\">, here in Australia, the average employee spends 5.6 hours of their week in meetings \u2013 and 70% of those surveyed felt they were unproductive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What can be done about reducing the number of pointless meetings? Quite a lot, actually. Your company might like to try the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Set an agenda ahead of time and make sure everyone sees it. This allows people to graciously bow out if it doesn\u2019t concern them.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Stick to a time limit. A definitive end point can really work wonders in terms of making progress.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Scheduling a meeting? Ask yourself; \u2018Could this be an email?\u2019<\/span><\/li>\n<\/ul>\n<h2><b>Noise<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As you\u2019d expect, workplace environment and productivity are closely linked. Especially when it comes to noise. Voices and foot traffic in an open office, or family members encroaching on your home office, are common sources of distraction we encounter. It\u2019s a pretty simple fix \u2013 noise cancelling headphones work wonders for concentration in the office. At home, set clear boundaries: working in a dedicated space is ideal; if it\u2019s a shared space, moving your desk to face the wall helps lower potential distractions. And again, headphones. Still no peace? A \u2018backup\u2019 workspace (local hotdesk, library, or the peace and quiet of your own home) can be a lifesaver.<\/span><\/p>\n<h2><b>Poor time management<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Deadline \u2018fear\u2019, staying in the office too long, becoming distracted by checking your email, reluctance to prioritise \u2013 these are all examples of poor time management that can seriously thwart productivity.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What\u2019s the solution? First decide on your priorities and make a list. Doing this the night before your working day will clear your head and get you feeling organised. You\u2019ll also make a quicker start in the morning. Another tip would be to set deadlines and stick to them \u2013 but be kind to yourself if things don\u2019t go to plan. If you\u2019re really struggling with a task, make sure you are as distraction free as possible. Switch off your notifications, close that inbox, and turn off your phone if you have to.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Technology can help with this productivity killer too. Products such as Trello, Monday, and Grammarly to name a few examples. <\/span><a href=\"https:\/\/www.ringcentral.com\/au\/en\/office\/product-overview.html\"><span style=\"font-weight: 400;\">RingCentral Office<\/span><\/a><span style=\"font-weight: 400;\"> too. It\u2019s designed to act as your \u2018right hand\u2019 in terms of organising workflow, team messaging, and collaboration via HD video. Simply put, it\u2019s a more powerful way to connect \u2013 and will help keep you productive without feeling tied to your desk.<\/span><\/p>\n<h2><b>Multitasking<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Multitasking is overrated. Individuals whose attention is \u2018spread too thin\u2019 across different tasks are generally left feeling stressed and like they\u2019re not able to do their job well. Multitasking leaves you open to mistakes and the dreaded possibility of starting over. There\u2019s plenty of <\/span><a href=\"https:\/\/www.apa.org\/research\/action\/multitask\"><span style=\"font-weight: 400;\">research<\/span><\/a><span style=\"font-weight: 400;\"> to support this fact. Studies show our brains are not designed to focus on multiple things at once and, actually, multitasking can lead to what psychiatrist Edward Hallowel, M.D. calls Attention Deficit Trait (ADT).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How to break the multitasking cycle though? One simple way to do that is to learn what your natural capacity is and get used to saying \u2018no\u2019 to things you can\u2019t handle. Or, better yet, ask for help in doing so. Teamwork and productivity in the workplace go hand in hand, and there\u2019s nothing wrong with sticking to your limits or asking for a little support now and again.<\/span><\/p>\n<h2><b>Sleep deprivation<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Less sleep means less physical and mental energy to perform at your job. It\u2019s that plain. Some of us can get by on just a couple hours of sleep but most mortals need their full eight hours in order to feel refreshed for the day ahead.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not getting enough rest can show in more ways than just yawning more often: impaired judgement, poor concentration, decreased communication, and caffeine cravings are all signs of a bad night\u2019s sleep. Getting a good night\u2019s rest is all about \u2018sleep hygiene\u2019, i.e. having a set \u2018bedtime\u2019 routine that gives your body cues that it\u2019s time to rest. That routine could include measures like switching off devices an hour or so before bed, reading a book, and making sure your bedroom is cool, dark, and quiet.<\/span><\/p>\n<h2><b>Poor diet<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">We\u2019re all prone to the odd cheat meal but keeping a consistently bad diet can negatively affect productivity levels. That mid-afternoon slump that comes after a lunch of junk food is the inevitable comedown that happens when all the sugar and empty carbs leave your bloodstream.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By making sure you\u2019re well hydrated and eating foods that give you a more sustained release of energy you\u2019ll be well set for a productive day. Think high protein foods, like fish, chicken, turkey, chickpeas. Or \u2018smart\u2019 carbs like sweet potato, nuts, leafy greens and wholegrains.<\/span><\/p>\n<h2><b>Perfectionism<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There\u2019s no denying that all projects need a certain degree of attention to detail in order to make sure they\u2019re well executed. However, there is a point where fine tuning that piece of work can do more harm than good.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finding that balance between acceptable standards and actual output is key. \u2018Acceptable\u2019 doesn\u2019t mean settling for less either. After all, if you don\u2019t \u2018finish\u2019 something how can you learn from it and improve for next time? Embrace your failures as valuable lessons and this way you can keep productivity at an optimum level and standards as high as (humanly) possible.<\/span><\/p>\n<h2><b>Getting down to business<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Hopefully we\u2019ve offered up some useful information in terms of productivity killers to look out for and ways to remedy them. The benefits of productivity in the workplace might be obvious, but finding that focus and the power that comes with it can be a job in itself.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s with that fact in mind that we deliver products such as <\/span><a href=\"https:\/\/www.ringcentral.com\/au\/en\/office\/product-overview.html\"><span style=\"font-weight: 400;\">RingCentral Office<\/span><\/a><span style=\"font-weight: 400;\">. Helpful tech that allows you to make the best use of your time at work. From mapping out a workflow to file sharing, we\u2019ve got a lot of the productivity pitfalls mentioned in this article covered.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Keen to learn how to increase productivity? You\u2019re not alone. In an age where multitasking seems to be a prerequisite, many of us are looking for ways to meet demand by increasing our output. Productivity is a focus here at RingCentral and our products are designed to help the individuals and companies who use them &#8230;<\/p>\n","protected":false},"author":21,"featured_media":31512,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[484],"tags":[],"class_list":["post-31506","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employee-productivity"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Increase Productivity: What To Avoid | RingCentral AU Blog<\/title>\n<meta name=\"description\" content=\"Keen to improve your productivity in the workplace or at home? Know your enemy. 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