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Rainbow Office Archiver
Rainbow Office Archiver
by RingCentral

Seamlessly integrate Rainbow Office with your preferred cloud storage provider to easily backup your communications data.

Rainbow Office Archiver app integration

Rainbow Office Archiver is an automatic and convenient archival solution within the Rainbow Office service web.

With Rainbow Office Archiver, you can move both historical and current records, starting from the time you set up, to the cloud, immediately resolving storage limitations and freeing up resources. You can now archive Rainbow Office Video meeting recordings, in addition to call recordings, voicemails, text messages, and faxes to your Box, Smarsh, Dropbox™, or Google Drive™accounts or to an SFTP server, and securely search and retrieve past records anytime.

What's New?

Admin roles & permissions: Admins can now self-service and manage roles and permissions by assigning users to custom roles with customized archiving privileges.

Rainbow Office Archiver is no longer in beta! Enjoy the full range of Rainbow Office Archiver features to seamlessly backup your communications data to your preferred storage cloud provider. New features with this release include:

  1. Increased awareness of data retention policy with in app banners and design improvement
  2. Admins can have better control over retaining data even if extensions get deleted or disable backup
  3. Support new languages: Portuguese, Dutch, Korean
  4. Archiver users will receive daily email notification when there are items failed to be archived in the past 24 hours


  1. Data storage—Backup your Rainbow Office communications data.
  2. Secure backups—Automatic backups happen on a regular interval with data securely transferred through SSL encryption.
  3. Flexible settings—Enable users to choose one or more of their communication data to be archived, while empowering administrators to set up an archive of call recordings for all of their managed extensions.
  4. Intuitive search—Easily search archived data via the administrative portal.
  5. Reliable archival—Self-service option enables you to re-archive failed uploads to your cloud storage account.
  6. Custom reporting—Easily create and export filtered reports by date, call direction, cloud storage, from and to phone number, and archival status.


  1. Scalable storage solution

Rainbow Office Archiver resolves storage limitations, enabling you to securely save and access data that exceeds the storage period offered by Rainbow Office.

  1. Centralized access and control

Never lose another important voicemail or message again. With just a few clicks, the information you need is at your fingertips, so you can keep projects moving forward.

  1. Streamlined management

Built-in search tools and filtering options enable simple reporting and streamlined audits, allowing you to track and optimize business operations anywhere, anytime.

Original release date: 2016-06-17


  1. Rainbow Office Archiver is available for Rainbow Office Office® Premium™ and Ultimate™ customers.
  2. Storage options supported: Box, Dropbox, Google Drive, SFTP, Smarsh
  3. Browsers supported: Internet Explorer® 11+ (Windows 7+), Firefox® 46+ (Windows®, Mac®), Google Chrome™ 50 + (Windows, Mac), Safari® 9.1+ (Mac)
  4. Latest update: 7/26/21