Learn if your business is ready for unified messaging
Unified messaging offers businesses the ability to integrate all media of communication within the organization for the improvement of their operations. And while it is true that adopting an interface that unifies email, voicemail, fax and the like is most certainly useful for any business, this does not mean that any business – especially an old business – could switch to this system at the drop of a hat. Before you commit to the unification of your message avenues, there are some few things you need to consider:
How tech-savvy is your organization? While the concept of unified messaging is not too difficult to understand, the new system must nevertheless be properly explained to all persons concerned – and this means everyone working for you. Unless they have a complete and firm grasp of integrated communication, there is a risk that the interface would not be properly maximized and become inconvenient to everyone. If many people in your organization can’t comprehend the technology, consider an extended transition period.
Understanding the technology is not enough. It needs to be welcomed. You must remain aware that changes can lead to resistance, especially among employees who have become savvy or attached to the old "separate" messaging system that you had previously adopted. Take some time to help them get used to the idea of integrating communication before you establish it. This way, the technology won’t be wasted on some of your people.
Unified messaging is a convenient and efficient means of improving your business operations, but this does not necessarily translate to all businesses. If your business is doing well without this interface and introducing the system would only lead to more confusion within your organization, then you can maintain the status quo and just make incremental adjustments to your messaging system.
Don’t jump the gun. Examine your options first.
Industry recognizes RingCentral with numerous awards
"Everything in life should be so simple."
- BusinessWeek, 2009