RingCentral Professional

Internet Fax

Give your company advanced online fax functionality.

Feature benefits:

Fax service is always on, and you never get a busy signal

  • Eliminate costly hardware and dedicated phone lines.
  • All incoming faxes are handled online, so you’ll never miss a call or fax.
  • Callers never hear a busy signal, even if you’re on the phone or receiving a fax.
  • Choose a toll-free or local number to receive faxes from around the world.

Send faxes from a range of sources and devices

  • Send faxes directly from your email—attach files, add a cover letter, and you’re good to go.
  • Attach files from your computer or from cloud storage (Box, Dropbox, Google Drive) and send faxes directly using FaxOut.
  • Send faxes directly from Microsoft Office® applications.
  • Use your RingCentral Softphone and Mobile App to send faxes, too.

Maximum control and security

  • Preview and print, design custom cover sheets, and annotate faxes—right from your computer.
  • Store incoming faxes in a password-protected online account.
  • Lock incoming faxes without caller ID, and specify different email and text values for each type of notification.
  • Connect your existing fax machine to your RingCentral service with an analog adapter.

Receive faxes on any RingCentral phone number

  • Every extension can accept voice calls and faxes—no need for a separate fax number.
  • Even if you’re on the phone, you’ll still receive your fax messages.
  • Messages are stored securely in your account and can be delivered as email attachments.
  • Get instant notifications by email whenever you receive an incoming fax.


Can I send to any fax machine?

  • Yes, using your account or email, you can send faxes to any fax machine in the US or overseas.

Can I send from any application?

  • Once you become a subscriber, a RingCentral fax icon will appear within your Windows applications—such as Outlook, Word, etc.
  • Documents will be converted to PDF files and sent to any fax machine with a US or international number.

How do I install Microsoft Office integration?

  • Download and install RingCentral Softphone, which includes integrated fax. With Softphone, you can send faxes directly from Microsoft Office applications.

What are the system requirements for installing integrated fax?

  • On Windows, integrated fax requires Windows XP, Vista, 7 or 8, Pentium or above processor or compatible, Minimum of 512MB of memory, and 200MB of hard drive space
  • On Mac, integrated fax requires Mac OS 10.6 Snow Leopard or later, G4 500 Mhz or any Intel processor, 512 MB of memory, and 100 MB of hard drive space.

Can I block junk faxes?

  • RingCentral internet fax allows you to block junk faxes as easily as you block junk email, saving you time and printing costs.

Can I also receive phone calls on my RingCentral number?

  • Yes, your RingCentral number can be used for both fax and voice along with sophisticated business features and flexible communications options.

How can I broadcast faxes to multiple people?

  • From your online account, you can create “groups” of contacts and then easily send faxes to those groups.