RingCentral - Your Phone System Everywhere

|Sales 800-574-5290
Support 888-898-4591

Sorry!

RingCentral LiveChat is currently off-line.

Please fill out a form below and our sales representative
will contact you within 24 hours.

Thank you for your interest in RingCentral

A solutions specialist will contact you within 24 hours.

If you'd like to speak with someone now, please call 1-877-857-9210.

Send fax through Outlook
Microsoft Office fax by RingCentral

Did you know that you can send a fax through Outlook? RingCentral has made a way to marry the power and capabilities of Microsoft Outlook with its advanced Internet fax service. Users who sign up for a RingCentral virtual phone system automatically gets the capability to send and receive faxes through the Internet using their RingCentral number. Since this ability does not require the use of a bulky traditional fax machine, users can use their current email account and access their faxes right on Outlook. There are a lot of advantages to this, including the ability to use your current contacts list in your Outlook account when sending faxes. To send a fax, you simply have to attach the document that you wish to send out, and then write the cover letter on the Body field of the email message. Enter the number of the fax recipient on the To field followed by the suffix @rcfax.com. When you press Send, RingCentral will take care of the sending without clogging up your phone line. You do not have to stand by and wait for it to send. RingCentral ensures efficient and sure transmission of faxes. You can also achieve cleaner and more professional-looking faxes with the Fax Editor software from RingCentral. You can create your digital signature, format the page that you wish to send out, and even affix your digital signature on the fax document.

You can see your sent faxes through your Outlook Sent Items folder and your RingCentral online account; the latter also displays other transactions that you performed with your RingCentral number. This way, you can properly monitor all your communication activities in a single log. Every extension to your RingCentral number has its own Internet fax capabilities, allowing them to send faxes and monitor their transactions through an online account.

With the RingCentral Fax Outlook integration, you can have a more reliable and highly intelligent documents transmission method.

RingCentral revolutionizes the virtual phone system industry by enabling users to use Microsoft Office to fax documents. With Microsoft integration, users can send and receive faxes through their current Outlook account, as well as through any Microsoft Office application. As soon as you sign up for RingCentral, you will get a virtual phone number and all the features that go with it. This includes the Softphone, a dashboard application which is free and exclusive to all RingCentral subscribers. By installing the Softphone, users get access to RingCentral features such as integration with Microsoft applications. You can then start sending and receiving fax documents using your RingCentral number, all through your Outlook account. Faxes arrive in PDF format and are recognizable even if they come from a traditional fax machine. In the same way, you can also send out fax documents to other fax numbers, whether they are traditional fax lines, or other Internet fax numbers. By attaching the document that you wish to send out and filling in the required information, you can easily send out an important document in the same way that you send your emails. And when you are working on a Word, PowerPoint or Excel document, you can fax straight from the program itself. Simply click the Fax icon and then enter the information asked. The open document will be the fax file and will be received by the recipient as a clear and clean copy.

Microsoft Office fax capabilities from RingCentral prevents smudges and blurs in the documents that you send out, since it eliminates the procedure of printing and scanning. You can also easily attach your digital signature; edit information and layout the document properly with the Microsoft Office fax capabilities.

Maximize your Microsoft suite with RingCentral. Call now for inquiries.

Sign Up
30 day money back

RingCentral Office™

Outlook^® integration FAQs

Send Fax through Outlook

What does Microsoft Outlook Integration mean? >>

More customer contacts are probably stored in Outlook than anywhere else. That’s why RingCentral communication services are tied into Microsoft Office^® applications, such as Outlook, Word, and Excel. Integration offers RingCentral users a host of new capabilities. From a Word document, for example, they can click RingCentral Internet Fax from the toolbar to convert the document to a fax and send it out. They can instantly call a contact by clicking RingOut from an Outlook toolbar—as well as send a fax from any application.

How do I install Microsoft Outlook integration? >>

To get Microsoft Outlook integration, as well as integrated fax, download and install the free real-time call management tool, Softphone™.

What are the system requirements for installing Microsoft Outlook integration? >>

The system requirements for Microsoft Outlook integration are as follows:

– Windows XP, Vista, 7

Pentium or above processor or compatible
Minimum of 512MB of memory
200MB of hard drive space

– Mac OS 10.4 Tiger or latest

G4 500 Mhz or any Intel processor
512 MB of memory
30 MB of hard drive space

How can I dial my Outlook contacts from Outlook? >>

RingOut is also integrated with Outlook so you can click the RingOut button on your Outlook toolbar to instantly connect to a contact. A RingOut pop up appears on your computer screen. Choose the number you’re currently using (Current location) and click Call to connect to the contact.

Can I send faxes straight from Microsoft Office applications? >>

Yes. Because RingCentral is integrated with Microsoft Office, you can send a fax directly from any Microsoft Office toolbar, such as Word or Excel in addition to Outlook.

How can I open my voicemail and faxes from Outlook? >>

If someone dials your RingCentral number and leaves a voicemail or fax for you, you can open it from Outlook. Voicemail and faxes can be sent to you as email attachments in your Outlook inbox or to any email account you’re using.

Not ready to try?
Sign up for a personal demo

A solution specialist will contact you for a personalized, informative demo on key features
and benefits of a cloud phone system.


	How many employees do you have

Thank you, <name>

A solutions specialist will contact
you for your personal demo.

Invite anyone from your company who would benefit from seeing
RingCentral in action and how it will work for your business.

Sign Up
30 day money back

Have a question?
Call 800 820 3676