Any business professional worth his salt understands the sheer importance of maximizing any and all resources within reach. In many cases, this means using all the tools at his disposal in order to make some aspects of the business, such as communication, easier and more efficient. As one of the leading phone service providers in the industry today, RingCentral recognizes the value of being able to easily communicate with clients, be it through calls, or faxed documents. This is why it includes a useful feature for serious business professionals who use Microsoft Office applications such as Word, Outlook, and Excel.
The RingCentral phone system can be integrated into Office programs, allowing its users to access client information via Office tools in a snap. A particularly useful application of this is Outlook Integration, which allows you to reach everyone in your Outlook contacts list with a simple click of a button. This means that one of the perks of subscribing to the RingCentral VoIP service is the ability to instantly call or send a fax to any of your business contacts via the Outlook mail system. The process of availing of this extremely useful feature is very simple – aside from subscribing to RingCentral, all you have to do is to install the real-time call management tool Softphone™, which is absolutely free of charge.
Get the most out of your Microsoft Office license by signing up for a RingCentral account. Contact RingCentral now, and you’ll never look at your Outlook service the same way again.
One of the benefits of applying for a RingCentral business phone service account is that you’ll be able to configure your PBX system to work in conjunction with your Microsoft Outlook service. This opens up an entirely new avenue for hassle-free mobile communication; now, you can reach any of your clients instantaneously without having to go through the trouble of looking them up in your contacts list and manually inputting their contact information. Proving once again that it offers the best VoIP for business in the industry today, RingCentral showcases phone plans that provide the option to tie up with Outlook, as well as other Microsoft Office programs.
The process of implementing Outlook Integration is relatively simple. A RingCentral account is required, as well as the free Softphone™ tool, which is used for managing your corporate calls in real time. As long as your business computers meet the minimum system requirements to enable Outlook Integration, the whole thing shouldn’t be much of a challenge.
It is highly recommended that RingCentral users avail of this convenient feature. Not only does Outlook Integration allow you to call your clients directly through the RingOut option on the Outlook toolbar, it also lets you send and receive documents via fax, using your RingCentral number. What makes it even more convenient is the fact that it gives you the ability to send faxes to any fax line, and even send faxes from any of the applications in the Microsoft Office stable.
Sign up for a RingCentral account, and you can be sure that you’ll get the most out of both your IP phone and your Microsoft Office platform.
Living up to its reputation as a pioneer in the virtual phone system industry, RingCentral offers users faxing capabilities via Microsoft Outlook.
Upon signing up for a RingCentral account you will gain access to the Softphone™, a dashboard application that is free and exclusive to all RingCentral subscribers. This software grants users access to RingCentral features such as Microsoft Office Integration. With it, you can start sending and receiving fax documents using your RingCentral business phone number.
Faxes received through Outlook are in PDF format, and are recognizable even if the faxes were sent from a traditional fax machine. Likewise, you can use Outlook to fax documents to other numbers, whether through traditional fax lines or VoIP numbers. Simply send the document as an attachment, write the cover letter in the Body field of the message, and type the number of the recipient in the To: field, followed by the suffix @rcfax.com. You can even send a Word, PowerPoint or Excel document directly from the program itself; just click the Fax icon and provide the necessary details.
There are quite a few advantages provided by Outlook Integration. Using Outlook to send faxes doesn’t clog up your phone line, eliminating the need to wait and ensuring the efficient transmission of documents. The process also eliminates smudges and blurs in the documents, making sure that your contact receives clean, clear copies. You can add your digital signature with ease, as well as edit the layout and content of the document prior to sending it. Monitoring communication is also hassle-free, because all of your transactions are recorded in a single log. Lastly, all of the extensions of your RingCentral number can use the Outlook Integration feature as well.
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RingCentral offers its customers many functions that put it a few steps ahead of other phone service providers. One of its most useful features – and, not surprisingly, one of the features that most RingCentral subscribers are thrilled about – is its compatibility with programs in the Microsoft Office suite. This essentially involves being able to use the programs under Microsoft Office in conjunction with your telephony. For example, you can fax your Word document in the form of a PDF file using your Outlook mail client. Using Outlook, you can also contact a client through direct calls or voicemail.
It’s no wonder, then, that Outlook integration is one of the most popular features of RingCentral. If you subscribe to RingCentral, you can configure your Outlook accounts in order to be able to send faxes using your RingCentral numbers. Additionally, Outlook receives and saves voicemail or faxed documents that are sent to you, and enables you to access them at a later date. Integration also adds a RingOut button to your Outlook toolbar, which allows you to call your clients via Outlook.
With this offered integration feature, it makes sense for you to have most of your clients’ contact information stored in your Outlook service. RingCentral understands this, and knows that VoIP subscribers would definitely love to take advantage of two different business essentials in a streamlined system. It’s the PBX equivalent of hitting two birds with one stone, and you can experience it by signing up with RingCentral.
Call RingCentral now, and enjoy the benefits and perks that come with top-quality service that only the best business phone system provider in the industry can provide.