Did you know that you can send a fax through Outlook? RingCentral has made a way to marry the power and capabilities of Microsoft Outlook with its advanced Internet fax service. Users who sign up for a RingCentral virtual phone system automatically gets the capability to send and receive faxes through the Internet using their RingCentral number. Since this ability does not require the use of a bulky traditional fax machine, users can use their current email account and access their faxes right on Outlook. There are a lot of advantages to this, including the ability to use your current contacts list in your Outlook account when sending faxes. To send a fax, you simply have to attach the document that you wish to send out, and then write the cover letter on the Body field of the email message. Enter the number of the fax recipient on the To field followed by the suffix @rcfax.com. When you press Send, RingCentral will take care of the sending without clogging up your phone line. You do not have to stand by and wait for it to send. RingCentral ensures efficient and sure transmission of faxes. You can also achieve cleaner and more professional-looking faxes with the Fax Editor software from RingCentral. You can create your digital signature, format the page that you wish to send out, and even affix your digital signature on the fax document.
You can see your sent faxes through your Outlook Sent Items folder and your RingCentral online account; the latter also displays other transactions that you performed with your RingCentral number. This way, you can properly monitor all your communication activities in a single log. Every extension to your RingCentral number has its own Internet fax capabilities, allowing them to send faxes and monitor their transactions through an online account.
With the RingCentral Fax Outlook integration, you can have a more reliable and highly intelligent documents transmission method.
RingCentral revolutionizes the virtual phone system industry by enabling users to use Microsoft Office to fax documents. With Microsoft integration, users can send and receive faxes through their current Outlook account, as well as through any Microsoft Office application. As soon as you sign up for RingCentral, you will get a virtual phone number and all the features that go with it. This includes the Softphone, a dashboard application which is free and exclusive to all RingCentral subscribers. By installing the Softphone, users get access to RingCentral features such as integration with Microsoft applications. You can then start sending and receiving fax documents using your RingCentral number, all through your Outlook account. Faxes arrive in PDF format and are recognizable even if they come from a traditional fax machine. In the same way, you can also send out fax documents to other fax numbers, whether they are traditional fax lines, or other Internet fax numbers. By attaching the document that you wish to send out and filling in the required information, you can easily send out an important document in the same way that you send your emails. And when you are working on a Word, PowerPoint or Excel document, you can fax straight from the program itself. Simply click the Fax icon and then enter the information asked. The open document will be the fax file and will be received by the recipient as a clear and clean copy.
Microsoft Office fax capabilities from RingCentral prevents smudges and blurs in the documents that you send out, since it eliminates the procedure of printing and scanning. You can also easily attach your digital signature; edit information and layout the document properly with the Microsoft Office fax capabilities.
Maximize your Microsoft suite with RingCentral. Call now for inquiries.