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What is a virtual office?
A virtual office solves one of the biggest problems small businesses have to go through, which is the expensive cost of maintaining a physical office. Much of the investment or capital may go to this need alone, causing much difficulty in managing finances and being able to use money for more important things.
If your business or career requires you to go from one place to another, and you seem to never spend a whole day in the office, you need to set up a virtual office. This can happen if you have the equipment that you need, most especially with communications.
First, instead of a desktop, it is best if you would get a laptop for your work station. This is so you can bring it along when you have to meet clients, or when you are on trips for business meetings and arrangements. Of course, your mobile phone is also one of the most important tools you can use for your virtual office.
Whether you run your business by yourself or have a set of employees, being able to create a virtual office would create new functionality and mobility that has a lot of advantages to your business. It saves you costs and helps you become more efficient and effective in operating your business.
With a virtual office, your spending would significantly decrease, since you would not need a large office. For one, rent is much more affordable if you do not need to house all your employees in a single physical office. Also, utilities would be less when your employees are working from their own homes and are simply connected to you through the Internet and your main telephone number.
Your virtual office practically goes with you wherever you want to. You do not need to go to the office to get back to calls or read new emails and fax messages. Your virtual office system should let you do all of those even while you are on the road.
How can you achieve an excellent virtual office? To some small businesses, this idea may seem too new and nearly impossible to achieve. If you are still boxed in the idea that you have to hire employees, give them a desk in an office where all of the employees of your company are located, then you should be able to educate yourself about a virtual office phone system.
If you are starting out a business, or have been in running one for years already, you have to be able to devise ways of how you can minimize costs without compromising quality of work. A virtual office phone system is definitely a very effective tool to help you achieve excellent processes without having to pay for expensive bills. Small businesses are given a whole new host of capabilities by enabling them to run their office without the hefty costs.
A virtual office phone system is the primary means of communication for a small business that operates in different locations. Whether you have employees who are working from remote locations or you have branches in different areas in the country, a phone system that works according to your needs is a primary requirement for you.
The RingCentral Office phone system works by giving you a phone number which comes with features that would enable you to connect remote teams, offices or branches. You may connect your existing phones as virtual extensions, creating invisible connections among employees and teammates even though they are physically far from each other.
You may get a local or toll free number for your business. RingCentral lets you choose your number, even letting you use a vanity toll free number for easier recall for your customers and business contacts. This number serves as the entrance to your office. From that point, callers are greeted and managed by the auto-attendant, guiding callers to reach the correct extension.
From the point of the extension owner, there are still a lot of capabilities available for you. For instance, if you own an extension, you can easily set the way you answer calls for different times of day or days of week. This ensures that you get your calls when you want them, and send them to voicemail if you are unavailable.
It is also important that you are able to send and receive files and documents to and from employees and teams in different locations. Through the Internet, you can send and receive faxes to and from traditional fax machines. RingCentral Office comes with the most advanced Internet fax suite that enables you to handle fax documents online. You may choose to get a dedicated fax number, or use your main number to transmit faxes.
Just like your faxes, you can also receive your voicemails online through RingCentral Office. All your voicemails go to your email account and your RingCentral Softphone. Along with this, you also get text messages for every voicemail that arrives in your email inbox. This gives you the opportunity to check your voicemail and return important calls as soon as you get them. Take note that the voicemails you receive are in digital file formats. This enables you to listen to them through commonly used media players in computers and mobile phones.
RingCentral Office fuses the power of the Internet with the reliability of telecommunications. As a result, users can have access to the most affordable, but also the most competent business communications suite that you can have.
You do not have to get rid of your existing phone numbers and units. RingCentral can work with whatever you have right now. RingCentral Office helps you create your dream virtual office phone system. You can start using it as soon as you want to, and you can enjoy all the benefits a virtual office can give you. All you have to do is sign up for the service, try it out risk-free for some time, and then subscribe to the service plan that fits your needs and preferences.