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What you get with RingCentral Internet Fax
The Internet is able to provide us with all the solutions that we are looking for, and this includes fax service. Most companies are reliant on the Internet, from communications to information exchange, even on business processes. All of us are dependent on it, that from the moment we wake up until before we go to sleep, we make sure that we check our email or our favorite news website. The loss of Internet connection can mean a halt in operations.
RingCentral brings a whole new functionality to the Internet by providing excellent communications solutions online. RingCentral Fax, one of its three main products, is an Internet fax service that is designed specifically for small businesses, home offices and mobile professionals.
Fax services have remained to live even at this age of emails and fast information exchange. Offices still send and receive fax messages on a daily basis. Some companies even get a dedicated number for Internet fax. You can still do this with an Internet fax service, and have a revolutionized way of transmitting documents from one point to another. It even facilitates a more effective and efficient way of information exchange.
A fax service works by sending a document from one fax number to another. With RingCentral Fax, you can send and receive documents to and from a dedicated number for Internet fax, whether it is associated with a traditional fax machines or to another Internet fax subscriber. It offers the most affordable Internet fax service plans that are complete with all the features that would let you achieve excellent faxes.
Features of the RingCentral Internet fax service include fax broadcasting, blocking junk faxes, sending through email, being able to access your account online, receiving fax alerts in your cell phone and email, online fax logs, fax editing and higher security. Users subscribed to RingCentral Fax are able to access more capabilities through the features.
When you subscribe to RingCentral, you automatically get your own dedicated number for Internet fax. You may choose to have a local number or a toll free number, depending on your needs or preferences. If you are located in an area where you want to establish a homey or a local feel, it is best to get a local number. On the other hand, if you want to project a bigger image, a toll free number can give you a national reach. You may opt for a vanity toll free number or a standard 800 number. This is therefore recommended for businesses that need to transmit faxes to and from different states in the country.
Sending and receiving faxes are the same as when you send and receive your emails. All you have to do is compose a message and fill in the necessary information such as the fax number of the recipient. After that, attach the fax document you wish to send, and then press Send.
RingCentral send text and email messages for every fax you receive. This lets you have instant information as soon as a fax arrives. This has a lot of benefits, especially when you are always out of the office meeting clients and business partners. As soon as you receive a text message notification, you can go online and check your email. Your received fax is there and is downloadable.
One of the great things about the RingCentral Internet fax service is that it is integrated with Microsoft. You can use your Outlook account and synch it with your dedicated number for Internet fax. When you send a fax, your RingCentral fax number would appear on the recipient’s end, and not your Outlook email address. You may also send directly from any Microsoft application such as Word and Excel. This enables you to have a more efficient and intelligent way of sending faxes.
With RingCentral, you do not get your faxes smudged or blurred, a problem associated with a traditional fax service. Poor fax transmission may cause this problem, but is completely limited when you use Internet fax. In fact, you can even preserve your sent and received fax documents in their original formats, just like when you receive document attachments in your email.
You may also edit faxes when they arrive in your mailbox. You just have to download them and open using the correct application, and then make necessary changes in the document. This ensures that all your documents are always correct. With traditional fax, you would not be able to do this. You would need to create a whole new document from scratch just so that you can apply changes. This is just a plain waste of time, and also of resources.
An Internet fax service also lets you affix your signature without printing the document. RingCentral comes with free software which enables you to upload an image of your signature and affix it on any document before sending it out. This helps you save on costs related to printing paper. You may even authorize an employee to affix your digital signature on a fax document and send it to another person even when you are out of the office.
Another great feature from RingCentral Fax is Fax on Demand. This works by assigning an extension to your RingCentral number that is dedicated solely to send out faxes automatically. When callers dial your RingCentral number, they hear an instruction that they can dial a certain extension number if they want to receive a fax copy of your products, services, packages or any other information that are commonly requested from your office.
RingCentral Fax service gives you and your business a lot of advantages. It is cost-effective, and is able to provide you with excellent features which would enable you to transmit faxes excellently. You are also able to project a more professional image to your business partners and clients, since RingCentral Fax gives you a more reliable service. Fax senders would never hear a busy signal when they send you a fax.
Just as the way Internet has changed the way businesses operate nowadays, so it has changed the way we handle documents. The demand for fast, efficient and excellent documents transmitted from one channel to another, is extremely high. There are no more excuses for delays and compromised quality. With RingCentral, you can be sure to have impressive fax and documents delivered in high quality and in the most efficient way possible. You may try RingCentral Fax service risk- and cost-free now.